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Administration Clerk: Registry (Medical Records / Archives)
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Employment Type: Permanent
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Reference No: RHS96/2025
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Worcester Regional Hospital
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| Appropriate Medical Records and Archive experience. Appropriate Clinicom experience. |
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| Knowledge of filing / archiving and disposal of medical records in a Healthcare Environment. Ability to accept accountability and responsibility with good interpersonal and communication skills. Computer literacy, Clinicom, MS Word and Excel. Knowledge of the Records Management Policy, The National Archive and Records Services of South Africa Act and Promotion of Access to Information Act. Ability to work independently with good organizing skills. |
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| Ms Mandisa Gobeni, tel. no. (023) 348 1254 |
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| No payment of any kind is required when applying for this post. Shortlisted candidates will be subjected to a practical test. The pool of applicants will be considered for similar vacant posts within Worcester Regional Hospital for a period of 3 months from date of advert. |
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| Render an administrative support service to patients, public, supervisor and staff. Perform Clinicom system transaction to ensure efficient and effective case note tracking. Accurately retrieve, file and sort medical folders on culling list according to relevant acts prescripts. Maintain ab effective archiving / disposal system by repairing / listing and scrutinizing case notes due for retention and destruction. Keep accurate record of destruction certificates and lists of medical folders that was send to the repository for retention. Maintain the Disaster and Downtime Folder Management. |
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| Senior Certificate (or equivalent) |
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| Work 12-hour shifts (day and night), weekends and public holidays. Work overtime when needed to meet operational requirements. |
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Remuneration:
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R 228 321 - R 268 950 per annum Annual salary plus service benefits (13th cheque, employer's contribution to the pension fund, housing and medical aid allowance).
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Starting Date:
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6/20/2025 12:00:00 AM
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NOTICE TO ALL
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Candidates must comply with the advertised appointment requirements of the post by the closing date and time of the advert.Candidates may be subjected to a competency test. No payment of any kind is required when applying for this post. As directed by the Department of Public Service and Administration, applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records and previous employment.
All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine the candidate’s suitability based on the post’s technical and generic requirements, and the other will be an integrity (ethical conduct) assessment.
- It will be expected of shortlisted candidates to be:
- available at the venue on the time and date as determined by the Department and
- bring along recently (not older than 6 months) certified copies of your Identity Document (ID), driver’s license (if applicable for the post), qualification and/or proof of registration at relevant statutory body etc. Failure to adhere to the aforementioned may lead to his/her application being disqualified and not further considered.
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This advertisement may be utilized to create the pool of potential candidates for a period of not more than 3 calendar months from the date of the advertisement to fill any vacancy in the Department of Health and Wellness provided that the job title, core functions, inherent requirements, and salary level are the same as those of the advertised post.
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Closing date: 7/4/2025 12:00:00 AM
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