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A job opportunity
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A job opportunity exists for the right candidate in Western Cape
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The Department of Health and Wellness is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in the regard will be appreciated.
Note: No payment of any kind is required when applying for any of the positions advertised by the Western Cape Government.
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Administrative Officer: Supply Chain Management (Bid Administration and Contract Management)
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Employment Type: Permanent
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Reference No: RXH71/2025
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Red Cross War Memorial Children’s Hospital
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| Appropriate supervisory and management experience in SCM. Appropriate experience in the procurement of equipment and services in a SCM environment. Appropriate experience in the Formal Bidding and Procurement process. | | | |
| Facilitate the end-to-end Bid Process for Red Cross War Memorial Children’s Hospital from demand management through specification, advertising, evaluation, adjudication, award, and contract implementation, including performance monitoring and related administrative duties. Manage procurement transactions effectively and efficiently on LOGIS, IPS, and the Electronic Procurement System (ePS), including performing the role of an Approver on ePS. or IPS. Maintain and monitor all awarded contracts, including tracking of contract deliverables, performance reviews, expiry dates, renewal timelines, and lease management. Ensure accurate, timely, and compliant reporting of procurement and equipment purchases to Head Office, management, and other relevant stakeholders. Coordinate the procurement of all institutional assets, both major and minor, ensuring alignment with demand plans and full budget utilisation. Liaise with internal end-users, service providers, and external government departments on Supply Chain matters to ensure responsive and compliant procurement. Ensure that procurement processes adhere to the PFMA, National and Provincial Treasury regulations, SCM prescripts, delegations, and the PPPFA. Identify procurement risks and implement mitigation controls throughout the bid and contract lifecycle. Maintain audit-ready documentation for all procurement and bid-related transactions. Support internal and external audits. Monitor supplier performance and address underperformance or breaches in line with contract terms and disciplinary procedures. Participate in Bid Specification, Evaluation Committees as an SCM representative. Assist with the preparation of demand plans and procurement plans aligned to the institutional strategic objectives. Contribute to quarterly and annual reporting for SCM performance indicators. Develop and provide training to staff on SCM processes, systems (LOGIS, ePS), and applicable regulations to build internal capability and compliance awareness. Oversee the performance management, training, development, and disciplinary matters of staff under your supervision in line with HR policies. | | | |
| knowledge of and practical experience in Logis and/or Syspro, Electronic Procurement System (ePS), or other relevant procurement systems used in the public sector. Computer literacy in MS Word, MS Excel, Outlook. Good organisational skills. Excellent managerial and leadership skills. knowledge and experience of the Bids and contract management process. Knowledge of Asset and Inventory (warehouse) Management procedures. Knowledge of PFMA, Finance instructions, Provincial and Treasury regulations. Knowledge of the Preferential Procurement Policy Framework Act 5 of 2000 (PPPFA). Ability to apply the Disciplinary code. | | | |
| Mr O Zibayi tel. no. (021) 658-5698/Mr S Ntsonkotha, tel. no. (021) 658-5298. | | | |
| No payment of any kind is required when applying for this post. CVs should address experience and knowledge extensively with regards to duties above. | | | |
| Senior Certificate (or equivalent) with Mathematics and/or Accounting as a passed subject and/or Senior Certificate (or equivalent) with experience/competencies that focuses on the Key Performance Areas (KPA’s) of the post. | | |
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Remuneration:
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R 325 101 per annum - R 382 959 per annum Annual salary plus service benefits (13th cheque, employer's contribution to the pension fund, housing and medical aid allowance).
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Starting Date:
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10/10/2025 12:00:00 AM
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NOTICE TO ALL
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Candidates may be subjected to a competency test. No payment of any kind is required when applying for this post. As directed by the Department of Public Service and Administration, applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records and previous employment.
- It will be expected of shortlisted candidates to be:
- available at the venue on the time and date as determined by the Department and
- bring along recently (not older than 6 months) certified copies of your Identity Document (ID), driver’s license (if applicable for the post), qualification and/or proof of registration at relevant statutory body. Failure to adhere to the aforementioned may lead to his/her application being disqualified and not further considered.
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Closing date: 10/24/2025 12:00:00 AM
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FOR YOU
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